• Client Portal
    • Support
    • Contact Us
    • 1.800.541.0450
    • Request a Free Consultation
ICS_Logo_transparent.png
  • Practice Groups
  • Services
  • Partners
  • About Us
  • News & Events
  • Resources
  • Blog
Innovative Insights

Information Governance & the Law Firm Technology that Supports It

Posted by Tim Van Bourg | January 12, 2016 8:00 AM |

  • Tweet

Law firms need to know where their intellectual property is at all times. They also need the ability to track who has accessed what data from where and what they did to it. Most important, they need the ability to vault.jpglockdown information that should never leave the firm’s physical or digital walls.

 

Information governance involves processes, procedures and controls at an enterprise level to manage data. One aspect of information governance is the use of various software solutions to do just that – control and manage your data. For example, after developing a records retention policy, records management software can help a law firm stay in compliance with that policy. Further, records management can apply to both physical and electronic records. A retention plan isn’t only a space-saving IT strategy, it also assists with risk management.

 

Information governance also influences how employees collaborate outside your firm. Firms can use records management software to limit the choices for sharing documents. Limiting document-sharing to a specific physical site allows law firms to track, access and set security from within their document management system, allowing the firm control its data anytime, anywhere. Law firms that allow documents to be uploaded to third-party sites, like DropBox, lose the ability to view the histories of documents, including who edited them and other details, regardless of whether an employee accessed documents from an external or internal system.

 

Some of law firms' most valuable intellectual property is sitting right in their employees’ inboxes. Managing that content is crucial. Document management solutions provide law firms with control over what information is sent from firm employees to the outside world. Content management solutions provide firms with the power to remove hidden, or “dark,” data stored within documents by scanning the document for personally identifiable information and preventing the sending of the document until working_together.jpgsuch data is redacted or removed. It can also force the creation of a PDF before sending an editable version of a file and even restrict what can be sent outside the firm altogether.

 

Further, as a time-saving measure, this type of content management also allows IT professionals to create rules-based actions that automatically follow the firm’s records retention policy. A firm could, for example, prevent data loss or accidental file-sharing by restricting the emailing of documents that include particular phrases or recipients. Similar rules can be implemented based on email recipients, or set to notify a partner when anything referring to a specific client is sent.

 

Ethical walls can easily restrict access to clients- or matters-based groups. This offers law firms an easy-to-use interface to manage restrictions over a large number of matters. Enabling reporting rules can allow a risk-management committee to review which matters have been restricted and who has access to the firm’s data.

 

While the above may be intimidating and seem complex, a good IT department or managed services provider who specializes in working with law firms can easily implement the solutions that specifically address your firm’s needs. No matter how a law firm accomplishes data security, it’s important it does – starting today.

 

Let Innovative Computing Systems advise you on and set up your information governance software tools.

 

<> Request Free Consultation  <http://innovativecomp.com/request-consultation>   <>

 

 

Topics: Security, Technology Consulting, IT Tips, ECM, Information Governance, Network

Comment on this post

Recent Posts

Categories

  • cybersecurity (130)
  • IT Tips (89)
  • Technology Consulting (75)
  • Security (55)
  • Cybercrime (44)
  • 31 Days of Law Firm Data Security (34)
  • Training (33)
  • Cloud (31)
  • Malware (28)
  • Information Security (23)
  • Passwords (21)
  • Email Management (20)
  • Email Security (19)
  • Ransomware (18)
  • phishing (18)
  • Cloud Storage (17)
  • Hacking (17)
  • Alerts (16)
  • 2FA (15)
  • Two Factor Authentication (15)
  • Disaster Recovery (14)
  • Webinars (14)
  • iManage (14)
  • Articles (13)
  • Data Backups (12)
  • Microsoft (12)
  • Network (12)
  • ECM (11)
  • Managed Services (11)
  • DMS (9)
  • ILTA (9)
  • Information Governance (9)
  • Business Continuity (8)
  • CCPA (8)
  • End of Support (8)
  • Endpoint Protection (8)
  • Partner Series (8)
  • whaling (8)
  • End of Life (7)
  • Office 365 (7)
  • SentinelOne (7)
  • ALA (6)
  • COVID-19 (6)
  • Data Recovery (6)
  • DocsCorp (6)
  • Document Management (6)
  • Employment (6)
  • Infographic (6)
  • Partners (6)
  • Privacy (6)
  • Access Control (5)
  • Antivirus (5)
  • Dual Factor Authentication (5)
  • APTs (4)
  • Client Audits (4)
  • Consumer Privacy (4)
  • Cybersecurity Infographic (4)
  • Enterprise Mobility Management (4)
  • FBI Internet Crime Complaint Center (4)
  • Federal Trade Commission (4)
  • Innovative Cloud Solution (4)
  • Mimecast (4)
  • Mobile (4)
  • Publications (4)
  • Windows 10 (4)
  • Word (4)
  • Cloud Infographic (3)
  • Duo (3)
  • Events (3)
  • Microsoft SQL Server (3)
  • Our Team (3)
  • PII (3)
  • Penetration Testing (3)
  • Remote Access (3)
  • Secret Service (3)
  • Survey (3)
  • US-CERT (3)
  • Virus (3)
  • Vulnerability Testing (3)
  • Windows 7 (3)
  • Yahoo (3)
  • cleanDocs (3)
  • iManage Work (3)
  • videoconferencing (3)
  • ALA 2016 (2)
  • ALA 2017 (2)
  • AWS (2)
  • Advanced Persistent Threats (2)
  • Association of Legal Administrators (2)
  • Biometric Authentication (2)
  • Change Management (2)
  • EOL (2)
  • ESU (2)
  • Fortinet (2)
  • GLA ALA (2)
  • HackNotice (2)
  • Hashcat (2)
  • Hybrid Storage (2)
  • IC3 (2)
  • Identity Theft (2)
  • Microsoft SQL Server 2005 (2)
  • Microsoft SQL Server 2008 (2)
  • Microsoft SQL Server 2016 (2)
  • Mine (2)
  • Office 2016 (2)
  • On-Premises Storage (2)
  • Regulation (2)
  • SMB (2)
  • Server 2008 (2)
  • Staff (2)
  • Video (2)
  • Videos (2)
  • eBook (2)
  • firewall (2)
  • iManage RVAN (2)
  • ABA (1)
  • About Us (1)
  • Amazon Web Services (1)
  • Anniversary (1)
  • Austin ALA (1)
  • BYOD (1)
  • Blue Jeans (1)
  • Cindy Bates (1)
  • Citadel Information Group (1)
  • Citrix (1)
  • Cloud Communications (1)
  • Customer Service (1)
  • David Lam (1)
  • ELF (1)
  • EMM (1)
  • EMP for Windows Server (1)
  • Employment Law Forum (1)
  • Financing (1)
  • First American Equipment Finance (1)
  • GLA (1)
  • GPDR (1)
  • Golden Gate ALA (1)
  • HPE (1)
  • Hiring (1)
  • IBM (1)
  • Imaging (1)
  • Innovative Computing Systems Family (1)
  • Internet Explorer (1)
  • Internet of Things (1)
  • IoT (1)
  • KnowBe4 (1)
  • LawToolBox (1)
  • Licensing (1)
  • Los Angeles (1)
  • MaaS360 (1)
  • Michael Kemps (1)
  • Microsoft Edge (1)
  • Microsoft SQL Server 2014 (1)
  • Mitel (1)
  • Outlook (1)
  • PDFs (1)
  • Phones (1)
  • Pokémon GO (1)
  • Printers (1)
  • Privacy.com (1)
  • RSA Conference (1)
  • Recipient Checking (1)
  • Servers (1)
  • Threat Map (1)
  • Unified Communications (1)
  • User Experience (1)
  • Virtualization (1)
  • Work Product Management (1)
  • compareDocs (1)
  • macOS (1)
  • pdfDocs (1)
  • zoom (1)
see all

Subscribe to Innovative Insights

  • Cloud Solutions
    Cybersecurity
    Managed IT Services
    IT Consulting
    Enterprise Servers & Storage
    Enterprise Content Management
  • Telephony & Networking
    Desktop Management
    Desktop Deployment
    Audits & Strategy
    Virtualization
Practice Groups
Services
Partners
About Us
News & Events
Resources
Blog
Employment
Privacy Policy
ICSLogo_Footer
Copyright © 1989–2021. Innovative Computing Systems, Inc.